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Grundfos successfully automates expense management to save time and cut costs

KPS helps Grundfos to simplify it’s expense management processes worldwide

Copenhagen, 05. May 2020. KPS helps Grundfos by implementing SAP Concur to cut costs and reduce time spend on expense management. A global solution was developed and successfully rolled-out to three countries in just five months. Meanwhile Grundfos was equipped with knowledge and tools to add more countries itself, while still holding on to KPS for assistance and support.

SAP Concur – A setup of new tools and processes for travel and expense management

To make expense management faster and easier, Grundfos chose to use SAP Concur globally. The solution integrates all expense data into one single system and is accessible via mobile devices. Expenses can be managed end-to-end without additional effort, forecasts become more accurate and corporate compliance is achieved.

KPS selected as implementation partner

Grundfos selected KPS as implementation partner because of its strong expertise in SAP Concur and vast experience from similar projects. Combining business consulting capabilities with a strong IT/SAP implementation background, KPS offered a unique approach – KPS Rapid-Transformation® – leveraging an agile methodology and comprehensive library of best practice business processes, that helped Grundfos reducing complexity risk and project duration.

A global solution was developed and successfully rolled-out to three countries in just five months. KPS facilitated a few design workshops onsite, the system configuration and integration to backend systems were done remotely by KPS Concur consultants and the roll-out was handled by Grundfos Shared Service Centre in Budapest with assistance from KPS.

Competent consultants as a decisive factor

“During our planning phase, SAP mentioned KPS several times as an experienced implementation partner. Furthermore, when asking peer companies in the Nordics for their advice, they recommended the IT and business expertise of the KPS consultants”, says Claus Leth Christensen, IT Director at Grundfos. “Implementing the market leading solution from SAP Concur in collaboration with KPS enabled us to implement a truly innovative and user friendly solution and harvest the benefits fast. KPS understood our requirements and our approach from the very beginning of the project and the consultants are competent and display a good understanding of the practical use of the solution. It is a pleasure having the KPS consultants on board”.

Grundfos drives the global roll-out with support from KPS

The solution will be rolled-out globally over the course of the next years by the Grundfos Team in Budapest. “This is possible because our methodology enables and increases the core project team competences during the first phase. The high engagement from the Grundfos Team enables them to drive the project with support from KPS”, explains Andreas Pagh Andersen, Project Manager KPS.

“The effectiveness of the project is documented as we progress and meet our milestones”, explains Torben Vingaard, VP Grundfos Financial Shared Services. “The deep collaboration between Grundfos, KPS and SAP now pays off and we have reached the goal of delivering a simple solution to all our employees globally at Grundfos”.