Enterprise Information Management

Enterprise Information Management

All data at a glance for informed decisions

The goal

Finally achieve transparency about important company information

The CFO's tasks include ensuring compliance and minimising risk for the company. In addition to well-oiled processes, transparent, accurate and compliant storage of data and documents is important. 

 

KPS supports you in establishing sustainable enterprise information management. To ensure particularly efficient collaboration on company information across all systems and formats and to give you an overview of all documents and data at all times.

Challenge

A head start through intelligent information management

Who hasn't experienced this? Every day, countless documents such as delivery notes, invoices, payment advice notes or contracts are received by the company and need to be recorded and processed. Changing legal requirements necessitate structured information and document management. However, different formats, systems, processing roles and processes in the various departments often make this a complex task.

Before

  • Multiple locations for information (office, home office, on-site)
  • Information silos
  • Numerous communication channels for information (Teams, SharePoint, e-mail, etc.)
  • Use / edit information at different organisational levels 

Afterwards

  • Standardised, structured access to information
  • Related information
  • Quick access to information from anywhere (PC, mobile, tablet)
  • Secure and role-based access to information

EIM Platform

From document and data archiving to real information management

We support you in setting up an enterprise information management platform that gives you a real head start. For the audit-proof management of data and documents throughout their entire lifecycle and for the effective use and analysis of information.

1. Capture

 Integration with OCR tools and data extraction systems 
Integration with OCR tools and data extraction systems

1. Transform

Automated format transformation of data and documents
Automated format transformation of data and documents

1. Share & Collaborate

Integration with all common collaboration tools such as Teams, SharePoint or e-mail
Integration with all common collaboration tools such as Teams, SharePoint or e-mail

1. Manage & Store

Workflow-based lifecycle management with reminder function and escalation levels for timely archiving and deletion
Workflow-based lifecycle management with reminder function and escalation levels for timely archiving and deletion

1. Report & Analysis

Search functions and availability of data and documents in real time
Search functions and availability of data and documents in real time

1. Capture

 Integration with OCR tools and data extraction systems 
Integration with OCR tools and data extraction systems

1. Transform

Automated format transformation of data and documents
Automated format transformation of data and documents

1. Share & Collaborate

Integration with all common collaboration tools such as Teams, SharePoint or e-mail
Integration with all common collaboration tools such as Teams, SharePoint or e-mail

1. Manage & Store

Workflow-based lifecycle management with reminder function and escalation levels for timely archiving and deletion
Workflow-based lifecycle management with reminder function and escalation levels for timely archiving and deletion

1. Report & Analysis

Search functions and availability of data and documents in real time
Search functions and availability of data and documents in real time


 

Benefits

Typische Vorteilskategorien

  • Funktionsübergreifende Zusammenarbeit
  • Aus unternehmensweiten Daten generierte Einblicke
  • Berichtseffizienz durch Automatisierung

Effort

Typische Aufwandskategorien

  • Aufwand und Kosten des Programms
  • Verwaltung der Ressourcen
  • Kulturelle Entwicklung

Packages

Choose from our package offers and determine the starting point for your Enterprise Information Management!

Archiving Strategy Assessment Basic Package

Basic Package

Archiving Strategy Assessment

  • Analysing company-wide document types and input channels
  • Creation of document archiving concept
  • Optional: extension to include data archiving
EIM Strategy Assessment Advanced Package

Advanced Package

EIM Strategy Assessment

Archiving Strategy Assessment plus:

  • Creation of a concept for file-specific document and information management
  • Application integration concept
Implementation - Revision security Premium Package

Premium Package

Implementation - Revision security

  • Audit-proof document archiving
  • Optional: data archiving
Implementation – customised EIM

Premium Package

Implementation – customised EIM

  • Customised EIM solution (e.g. digital suppliers, customers, contracts or legal documents)
Analysis

Assessment (Explore)

Analysis

Identification of business processes, technical setup and architecture
Best-In-Class

Assessment (Explore)

Best-In-Class

Identification of target processes and architecture based on KPS best practices
Proposal

Innovate & Design

Proposal

Comparison of current and future processes & architecture

Real-word examples

How customers have benefited from our services in the area of finance and enterprise information management

Electrolux, leading manufacturer of household appliances

Process Modell & KPI Architecture

"CFO Dashboard" forElectrolux

The programme consists of a revision of the process model and KPI architecture, a CFO dashboard and the implementation of a financial planning and budgeting system.
Performance

Campaign Management

Customer Engagement & Finance

Significant improvement

  • in campaign management,
  • customer loyalty
  • and financial insights for a world-renowned premium department store.
Implementation of a management dashboard

Performance

Implementation of a management dashboard

Developed a performance management framework and implemented a management dashboard to track performance factors and operational measures for the company of a well-known household brand.

The Team

Our experts accompany you on the way to real information management

Our aim is to be a consulting partner that our customers can trust. Our strength lies in our holistic approach to project implementation. We support you throughout your entire end-to-end journey, from discovery workshops to the implementation phase and ongoing support. As our customer, you have a partner you can rely on.

These are your contacts for questions regarding enterprise information management:
Axel Beck

Axel Beck, Partner

Expert for Finance & Information Management

Philipp-Thomas Wacker

Philipp-Thomas Wacker, Principal

Expert for Information Management

Your contact person

Contact us now!

Axel Beck, Partner, KPS AG

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